XENA Administrator

XENA Administrator is a collection of tools that enable Primavera Administrators to provide rapid answers to commonly asked questions, such as:

• "Are we fully compliant with the terms of our Primavera licence?"
• "Can you free up my user account - I can't log in?"
• "Who was the last person to update this project?"
• "When did that code field get added to the database?"
• "How many people in Engineering are using the system every day?"

Watch a video demonstration of XENA Administrator in action. (Opens in a new window)

XENA Administrator is built around several modules:

Controller

Allows you to record your approved Enterprise Configuration and monitor any changes to these P6 structures. Monitors Resources, Codes, Calendars, User Defined Fields, Notebook Topics, and Project Preferences. It is also possible to restrict XER import of anything that is not part of your Enterprise Configuration. The Controller module contains a toolbox of utilities to support the Primavera Administrator's configuration amanagement activities:

• MERGE - Merges duplicate codes and calendars
• BUILD XER - Augments the standard P6 XER export functions and allows you to define precisely what any exported XER file contains

Users

Ensuring that your organisation remains within the terms of its Primavera licence can be tricky, especially with users in different departments spread over multiple sites. XENA Administrator's user and licence tracking functions create reports and graphics that allow to you ensure that you don't exceed the total permitted, and can identify situations where licences can be reassigned between departments.

Typical operaions that that can be performed within the Users module include:

• Organise and analyse users and licences by Department and Location
• Purge users
• Copy user configurations
• View user login history
• Monitor licence assignments - avoid penalties and fines for licence violations
• Remove orphaned layouts and filters left behind by deleted user accounts

Auditor and Investigator

Built on top of the low level audit functions within the Primavera database, these tools work together to find problems in your Enterprise Configuration. The Auditor performs a periodic review of the configuration defined in the Controller. When any monitored business object is changed - for example when a Code Type is renamed or an unauthorised Code Value added - the Auditor will alert you. The Investigator module can then be used to search for and display details of the changes made, when they were made and by whom.